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Supplies Contract Procedures Јавне набавке и управљање уговорима-СРЕДСТВА

TRAINING AGENDA
on
SUPPLY Contract Implementation
at
SUK Premises,

Palata Srbija, Bulevar Mihajla Pupina, room No 273

Session 1 - April,1 & 4 – 2011
Session 2 - April,5 & 6 - 2011
Trainer:

·        Ales Zupan - Short Term Senior Expert.

Day 1:   Context of EU Supply Contracts, General Rules, Tasks and Responsibilites, Tender Documentation

 
09:30–09:45
 
Introduction

-        Purpose;

-        Agenda;

-        Rationale.

09:45–11:00
Procurement of Supplies?

-        Context of EU External Aid procurement rules;

-        Procurement of supplies - procedure;

-        Tasks and responsibilities, role of workshop participants

11:00-11:15
Coffee break
11:15-11:45

Key documents as a part of DIS accreditation process

-          Project Implementation Manual (PIM);

-          Project Operational Guide (POG);;

-          Annexes, checklists etc.

11:45– 12:45

Tender documentation

-          Presentation of general logic of tender documentation;

-          Key documents in particular technical specifications;

-          Key issues in preparation of documentation.

12.45 – 13.30
Lunch Break
 
13:30 – 14:15
 

Exercise 1: Preparation technical specifications

-          Preparation of Technical Specifications on the basis of simple case study.

(The training participants will be asked to develop a project framework on the basis of problem cases, given by the trainer).

-          Presentation of problem cases and introduction of methodology by the trainer

-          Work in groups – participants divided into groups of 4-6 persons, each group working on one problem case, provided by the trainer;

-          Presentation and discussion of cases;

14:15 – 15:15

Exercise 2: Checking of tender documentation

-         Checking of tender documentation for supply contract, on pre-prepared case

(The training participants will implement a check of simplified tender documentation provided by the trainer)

-         Presentation of problem case and introduction of methodology.

-         The check will be implemented on the basis of checklists provided by the trainer. Work implemented in groups of 4-6 persons. 

-         Presentation and discussion of cases.

15:15-15:30

Coffee break

15:30-16:00

Closing session

-          Wrap up

-          Discussion and Q&A

 
 
 
 
 
 
 
 
 

Day 2:   Evaluation of supply tenders, contracting, implementing provisions, challenges in implementation 

09:30-09:45
Introduction

-          Summary of 1st day session and programme for the 2nd day

09:45-10:45

Presentation of evaluation procedure

-          Activities during the open tender;

-          Evaluation procedure;

-          Evaluation committee

-          Steps in the evaluation;  

10:45-11:15

Contracting process

-          General provisions, contracting documents, procedure, responsibilities;

-          Common challenges and issues related to contracting;

-          POGs and Checklists for contracting.

11:15-11:30
Coffee break
11:30-12:00

Implementing provisions

-          Documents covering implementing provisions – focus on general conditions;

-          Obligations of contractor and of contracting authority;

-         Payment provisions, financial management.

12:00-12:30

Monitoring and contract management

-          Monitoring logic – elements to be monitored in supply contracts;

-          Quality of supplies – inspections and testing;

-         Acceptance and maintenance.

12:30-13:00

Common challenges in implementation

-          Common challenges in implementation of supply contracts and approach to resolving these issues.

13:00-13:45
Lunch
13:45-15:15
 

Exercise 3: Simulation of evaluation process

-          Based on pre-arranged cases studies the participants will be divided into groups of 4-5 persons and evaluate tenders on the basis of pre-defined criteria

-          Presentation of methodology of exercise and the documents – administrative compliance grid, evaluation grid, financial offer

-          Work in groups – evaluation of case study projects;

-         Presentation of results to other groups and discussion.

15:15-15:30

Coffee break

15:30-16:00

Closing session

-         Questions & Answers

-         Wrap up and lessons from 2 day discussion

-         Follow-up steps

-         Evaluation of training by participants

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